PWG Steering Committee Minutes * 17 July 2023

Attendees

Smith Kennedy (HP Inc, PWG Vice Chair)
Jeremy Leber (Lexmark, PWG Chair)
Ira McDonald (High North, PWG Secretary, IPP WG Co-Chair)
Alan Sukert (Independent, IDS WG Chair)
Paul Tykodi (TCS, IPP WG Co-Chair)
Bill Wagner (TIC, former Cloud WG Chair, former WIMS WG Chair)

Preface

This meeting was announced and chaired by Jeremy Leber.

These minutes were prepared by Ira McDonald with draft minutes from Smith Kennedy.

Agenda

(0) Agenda bashing, IP Policy, minute taker

- Review agenda and state PWG IP Policy
  - Ira McDonald and Smith Kennedy as minute takers

- Revised Agenda:

  (1) Administrivia
  (2) Action Item Review
  (3) PWG Process 4.0 - status (All)
  (4) PWG August F2F - planning (All)
  (5) PWG Website update for Security and Privacy - status (Mike)
  (6) PWG Hosting Organization - update (Jeremy/Smith/Ira)
  (7) PWG 2023 Member Dues - status (Jeremy)
  (8) PWG Communications Challenges - status (All)
  (9) PWG 3D / IPP article development - status (All)
  (10) OpenPrinting News/GSoC - update (Ira)
  (11) PWG 3D PR Opportunities 2023 - update (Paul)
  (12) Next SC meetings

(1) Administrivia
https://ftp.pwg.org/pub/pwg/general/sc/pwg-sc-call-minutes-20230710.htm

- IPR and Antitrust

- Roll Call

- Review minutes of SC meeting (10 July 2023)
  - Approved as posted, except header date (fixed and reposted in place)

(2) Action Item Review

ACTION: 07/10/23 - Jeremy to send August 2023 F2F note to PWG-Announce
- CLOSED

ACTION: 07/10/23 - Jeremy / Smith to ask Mike to look at mailing list logs to look for evidence
of bounce processing, account disabling, and admin notifications?
- CLOSED (right after meeting)

(3) PWG Process 4.0 - status (All)
https://ftp.pwg.org/pub/pwg/general/wd/wd-pwg-process-4-20230626.pdf
https://ftp.pwg.org/pub/pwg/general/wd/wd-pwg-process-4-20230626-rev.pdf
https://ftp.pwg.org/pub/pwg/general/wd/lcrc-process-4-20230626.txt
```
- Discussion
  - Jeremy posted PWG Formal Vote started 07/11/23 ends 08/04/23

  - 4 votes cast already (HP Inc., Ricoh, High North, Lexmark) 
    - Quorum is maybe 7? - Need to do the math (25% of 26 voting members = 6.5 ~= 7)
```

(4) PWG August F2F - planning (All)
https://www.pwg.org/chair/meeting-info/august-2023-virtual.html

- Discussion
  - Jeremy did post August F2F announcement to PWG-Announce

  - Page is mostly all good

  - Smith to send out Webex password soon

  - Alan didn't get the announcement (comm problem - talk about that below)

ACTION: 07/17/23 - Jeremy to get WG Chairs and Liaison leads to get August Plenary content by next week
- OPEN

(5) PWG Website update for Security and Privacy - status (Mike)

- Discussion
  - Mike not present

  - Alan intending to get with Mike soon about page content

(6) PWG Hosting Organization - update (Jeremy/Smith/Ira)

- Discussion
  - No updates

  - Issues list with ISTO / PWG relationships
    - Membership Dues processing?

    - Supplier (conference attended by PWG representative(s), third party contractor) bill 
      payment processes
      - Filling out ISTO address vs. individual's address (billing vs. shipping addresses kind of)

      - Itemized expense report on paper (?!?) to get reimbursed

      - Processes are inadequate for small business contractors like Paul or Anne

      - Credit card payment process is untrustworthy to say the least

      - Check loss is unacceptable

    - Physical mail to PWG received by ISTO - would that get forwarded to PWG officers?

(7) PWG 2023 Member Dues - status (Jeremy)

- Discussion
  - Nothing to report - all done until November

(8) PWG Communications Challenges - status (All)

- Discussion
  - Any news from Mike on flaky list bounce processing?

  - Alan and Bill didn't receive the Process 4.0 Formal Vote announcement but did receive the 
    August 2023 F2F announcements 
    - Both are registered with pwg-announce using outlook.com domain email addresses

  - Paul (gets email via tykodi.com domain hosted by Network Solutions) is getting his messages 
    as "xxx-bounce@pwg.org" rather than "xxx@pwg.org"

  - Trying to dig into what is up with outlook.com email domain

  - Ask Mike for log scrutiny on mail server end

(9) PWG 3D / IPP article development - status (All)
https://amcoe.org/event/icam2023/
https://amcoe.org/event/forum23/
```
- Discussion
  - Status on ICAM 2023 article
    - Still waiting to hear from ICAM

    - Paul reviewing their processes to make sure there are no changes from last year or hiccups
```
ACTION: 07/17/23 - Alan / Paul to reach out to ICAM about status and delays
- OPEN

(10) OpenPrinting News/GSoC - update (Ira)
https://ftp.pwg.org/pub/pwg/liaison/openprinting/minutes/OP-Minutes-20230711.htm
https://openprinting.github.io/OpenPrinting-News-June-2023
https://developers.google.com/open-source/gsoc/timeline
https://github.com/OpenPrinting/cups/releases/tag/v2.4.3
https://github.com/OpenPrinting/cups/releases/tag/v2.4.4
https://github.com/OpenPrinting/cups/releases/tag/v2.4.5
https://github.com/OpenPrinting/cups/releases/tag/v2.4.6
https://github.com/OpenPrinting/libcups/releases/v3.0b1
https://github.com/OpenPrinting/cups-filters/releases/tag/1.28.17
https://github.com/OpenPrinting/cups-filters/releases/tag/2.0rc2
https://github.com/michaelrsweet/pappl/releases/tag/v1.3.2
https://github.com/michaelrsweet/pdfio/releases/tag/v1.0.1
https://github.com/michaelrsweet/lprint/releases/tag/v1.2.0

- Discussion
  - See OP Monthly Steering Committee minutes link from 07/11/23 (Ira)

  - See OP Monthly news link from 06/29/23 announced on 07/03/23 (Till)

  - GSoC 2023 (Till/Aveek/Ira)
    - See timeline link above!
    - DONE - 23 January 2023 - Mentoring organiza􀀁ons start submitting applications to Google
    - DONE - 7 February 2023 - Mentoring organiza􀀁on application deadline
    - DONE - 22 February 2023 - List of accepted mentoring orgs published - LF accepted!
    - DONE - 22 February to 19 March 2023 - Poten􀀁al GSoC contributors discuss application
             ideas with mentoring organizations
    - DONE - 20 March 2023 - GSoC contributor application period begins
    - DONE - 4 April 2023 - GSoC contributor application period ends
    - DONE - 27 April 2023 - GSoC contributor proposal rankings due from Org Admins
    - DONE - 4 May 2023 - Accepted GSoC contributor projects announced
    - DONE - 4-28 May 2023 - Community Bonding Period - GSoC contributors get to know mentors
    - DONE - 29 May 2023 - Coding officially begins!
    - DONE - 14 July 2023 - Midterm evaluation deadline (standard coding period)
    - 21-28 August 2023 - GSoC contributors submit their final work (standard coding period)
    - 28 August to 4 September 2023 - Mentors submit final GSoC contributor evaluations 
    - 5 September 2023 - Initial results of Google Summer of Code 2023 announced

  - See OP CUPS v2.4.3 release notes link from 06/01/23 (Zdenek Dohnal, RedHat)
    - First OP CUPS v2.4.x release since May 2022 - see bug fix quick releases below
    - See OP CUPS v2.4.4 hot fix release notes link from 06/06/23 (Zdenek Dohnal, RedHat)
    - See OP CUPS v2.4.5 hot fix release notes link from 06/13/23 (Zdenek Dohnal, RedHat)
    - See OP CUPS v2.4.6 hot fix release notes link from 06/22/23 (Zdenek Dohnal, RedHat)

  - See OP CUPS v3 beta1 release notes link from 02/09/23 (Mike)  

  - See CUPS Filters v1.28.17 release notes link from 01/24/23 (Till)

  - See CUPS Filters v2.0rc2 release candidate notes link from 07/04/23 (Till)

  - See PAPPL v1.3.2 release notes link from 05/06/23 (Mike)

  - See PDFio v1.0.1 release notes link from 03/21/22 (Mike)
    - Simple C library for reading and writing any version of PDF files

  - See LPrint v1.2.0 release notes link from 12/31/22 (Mike)

  - OP Steering Committee
    - OP monthly calls 06/06/23 (canceled), 07/11/23, and upcoming 08/22/23

(11) PWG 3D PR Opportunities 2023 - update (Paul)

- Discussion
  - VDMA and OPCUA update
    - Paul has to get docs of WG sharepoint site and send them to Mike

    - Paul to reach out to Pat P at ASTM F42 to see if they would like to sponsor the presentation 
      we were going to do with ACI (American Concrete Institute)

(12) Next SC meetings

- SC - Monday 24 July 2023 11am Pacific / 2pm Eastern
  - Plenary draft slide review?
  - Ira will be absent (IETF 117)

- SC - Monday 31 July 2023 11am Pacific / 2pm Eastern
  - Plenary final slide review
  - Smith will be absent (personal holiday)

- SC - Monday 7 August 2023
  - CANCELED - August PWG F2F week

- SC - Monday 14 August 2023 11am Pacific / 2pm Eastern
  - Standard meeting
  - Alan will be absent (personal holiday)

Previous Action Items

ACTION: Ira to document OID arc usage in PWG
- OPEN - pwg-mib-numbers-20091220.txt
- "arc" is any single value (often least-significant) in an OID - Existing plain text PWG policy and registry for each PWG MIB base OID - IBM gave PWG a permanent arc for LDAP OIDs for Print Schema (RFC 7612)
- LDAP OIDs to be documented in a additional policy and registry in ".../process/"
ACTION: Smith / Mike / Ira/ anybody to draft whitepaper on late binding for best fidelity in Cloud servers, intent vs. process for output fidelity, and the fundamental design ethos of the PWG's work
- OPEN
- Perhaps have as a topic for some future PWG F2F to enumerate core set of concepts with which to construct an outline for the document
- Smith to add discussion of this late binding for the future F2F Plenary
ACTION: 07/15/19 - Smith to look for alternate web hosting providers and / or discuss other solutions with Mike Sweet
- IN PROGRESS
ACTION: 09/09/19 - Smith / Ira to keep nudging forward IPP Everywhere™ plugfest
- OPEN
ACTION: 06/15/20 - Smith to create new "PWG Documents Style Policy" and add line numbering, change logs, and other style recommendations there, so that they don't get lost - also add text discussing templates as well
- IN PROGRESS
ACTION: 06/15/20 - Smith / Ira to add discussion of change logs in the new draft "PWG Documents Style Policy"
- OPEN
ACTION: 08/22/22 - Jeremy to reach out to Mike for review of PWG Website update for Security and Privacy at a future PWG SC Tiger Team meeting
- IN PROGRESS
ACTION: 10/31/22 - Paul to post 3D / IPP article next draft for review at an upcoming Tiger Team meeting
- IN PROGRESS
ACTION: 05/22/23 - Smith to pull in the videos and try to get copies to Till / Aveek, and also investigate video sizes and hosting choices if we choose to do this ourselves
- OPEN
ACTION: 05/22/23 - Alan / Mike to talk together offline about integrating IDS content / domain into the page content
- OPEN
ACTION: 06/26/23 - Smith to get with Mike and Ira to insert copyright pointer page to Process 4.0 to be inserted between first page and the table of contents page in PWG Policy documents, to refer the reader of a Policy document to Process 4.0 rather than the longer form copyright notification
- IN PROGRESS
ACTION: 07/10/23 - Jeremy to send August 2023 F2F note to PWG-Announce
- CLOSED

ACTION: 07/10/23 - Jeremy / Smith to ask Mike to look at mailing list logs to look for evidence of bounce processing, account disabling, and admin notifications?
- CLOSED (right after meeting)